Executive Assistant | Melbourne-VIC

Job Description

Executive Assistant

• Full-time permanent

• Melbourne CBD

About the Role

We're looking for a highly organised and proactive Executive Assistant to join our team at Omnicom Media Group. In this role, you'll play a key part in supporting senior leadership while helping ensure the smooth day-to-day running of the office.

Working within a dynamic and fast-paced environment, you'll manage schedules, coordinate meetings and travel, and support a range of administrative and organisational activities that enable our leadership team and wider business to operate effectively. You'll also contribute to creating a positive and engaging workplace experience for both employees and visitors.

This role is ideal for someone who enjoys variety in their day, thrives in a collaborative environment, and takes pride in keeping things running seamlessly behind the scenes.

Key Responsibilities

• Manage complex diaries, scheduling meetings and ensuring priorities are effectively balanced

• Coordinate meetings, including preparing agendas and organising materials

• Arrange travel and accommodation for senior leaders, ensuring seamless itineraries

• Provide administrative support on projects, including tracking actions and preparing documentation

• Act as a key point of contact between senior leadership and internal or external stakeholders

• Maintain confidentiality when handling sensitive information

• Assist with organising internal meetings and company events that contribute to a positive workplace culture

• Support general office coordination to ensure a smooth and professional environment for staff and visitors

What We're Looking For

• Proven experience in an Executive Assistant or similar administrative role

• Exceptional organisational and time management skills with the ability to juggle multiple priorities

• Strong written and verbal communication skills

• High attention to detail and a proactive approach to problem-solving

• Confidence managing senior stakeholders and building professional relationships

• Proficiency in the Microsoft Office Suite

• A collaborative, positive attitude and willingness to support the wider team

• Ability to handle sensitive information with discretion and professionalism

About Us

At Omnicom Media, our people are at the heart of everything we do. As one of Australia's leading communications networks, we bring together market-leading media agencies.

We pride ourselves on creating an inclusive, collaborative culture where people are supported to grow, contribute ideas, and do their best work.

Apply Now

If you're a proactive and organised professional who enjoys supporting senior leaders and keeping things running smoothly, we'd love to hear from you.

Apply now and join a team where your skills and contribution will make a real impact.